Front Desk Supervisor Full Time
Company: Hilton Garden Inn Greenbelt
Location: Greenbelt
Posted on: April 20, 2024
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Job Description:
**PLEASE NOTE: Only those candidates with previous Hotel
experience and minimum 1 year of relevant Supervisory experience
will be considered**
Job description for Hotel Front Desk Supervisor
Position Title: Front Desk Supervisor
Reports to: Front Office Manager/Assistant General Manager/General
Manager
Position summary:
Primarily supervises front desk team members to ensure efficient
and smooth operations for
producing excellent feedback and guest satisfaction. Responds in a
professional and courteous
manner to arriving, departing and in-house guests by providing
accurate and timely information
and services. Provides technical support to front desk and
housekeeping staff when needed.
The front desk supervisor will act as a role model, sharing
expertise and knowledge while
continually inspiring the front desk associates. Is responsible for
ensuring hotel charges are
processed diligently to guest's accounts, invoices are accurate,
billing instructions are verified, all
necessary supporting bills and vouchers are attached for direct
settlements. Monitors Night
Audit function to ensure hotel ledgers are balanced. In addition
the front desk supervisor will
ensure that all guests are satisfied when complaints arise.
*Guest Service is the number one focus--in this role.*
Oversees and supervises the reservation staff.
If hired a detailed technical skills and service training document
will be reviewed and a
request will be made of the employee to sign and acknowledge
technical and service
training standards and expectations as well as a copy of this job
description.
DUTIES AND RESPONSIBILITIES:
1. Ensures Outstanding customer care at all times.
2. Maintains a friendly, professional, cheerful and courteous
demeanor at all times.
3.Accurately answers inquiries from potential guests and accepts
hotel reservations. Consistently
resolves guest problems and complaints in an efficient manner while
demonstrating a sense of
urgency.
4. Responds to telephone and in-person inquiries regarding
reservations, hotel information and
guest concerns in a timely fashion.
5. Uses suggestive selling techniques to sell room nights, increase
occupancy and revenue.
6. Supervises daily shift process ensuring all team members adhere
to standard operating
procedures and are friendly and attentive to guest needs and
service.
7. Trains and directs the work flow and processes of the front
desk. Resolves issues/problems
and coaches and counsels the front desk team members to ensure a
quality operation.
8. Resolves customer issues, complaints and problems in a quick,
efficient manner to maintain a
high level of customer satisfaction and quality service.
9. Adheres to company credit limit policies.
10. Allocates rooms to expected arrivals after checking the guests
preferences and special
requests.
11. Builds strong relationships and coordinates with all other
department's especially
housekeeping, reservations etc.
12. Ensures phone calls, wake up calls and messages for guests are
handled in a prompt, efficient
and professional manner.
13. Cross checks all billing instructions are correctly updated
14. Handles bus group arrivals and corporate market segment groups
and pre-registers each
guest and ensures payment is made in full for the group or that
billing is correct.
14. Controls cash transactions at the front desk and maintains
complete responsibility for
personal bank as specified by casino/hotel policies and
procedures.
15. Participates in setting yield management strategies, marketing
programs and rates
16. Performs other duties as assigned, requested or deemed
necessary by management.
17. Ensures Front desk log book and hotel log book is always
updated and acted upon.
18. Ensures safety by following guest check in and security
procedures and reporting suspicious
activity to MOD.
19. Participates in hotel committees and task force
assignments.
20. Assists all departments in servicing the guests especially
during high volume periods.
21. Takes responsibility in the absence of the Front Office Manager
and Assistant General Manager.
22. Produces hotel front desk schedules
23. Participates in the budget and forecast reporting
24. Ensures time and attendance policies and payroll are accurately
reflected.
25. Attends meetings as required.
26. Ensures front desk supplies are stocked and computer equipment
functioning properly.
Criteria for Evaluation:
Support Staff will be evaluated and coached regularly based on
quality and quantity of work
performed, attendance and punctuality records, courtesy towards
Guests, relations with other
staff members, reliability, compliance with all Shamin Hotels
policies, grooming
and dress guidelines, safety and sanitation standards, security
procedures and guidelines, and
initiative.
PREREQUISITES:
EXPERIENCE/EDUCATION: Work experience as Front Desk Representative
or Front Desk
Cashier is requested as well as previous supervisory experience in
a similar position. Bachelor's
degree preferred. High School Diploma required. Computer knowledge
and experience in
Microsoft office applications such as excel and word is also
required.
Physical: Requires standing for long periods of time and on
occasion may be asked to lift
and carry up to 40 pounds while performing the duties of this job,
it may be also required to
stoop, kneel, crouch, or crawl.
Ethical Behavior: Must adhere to--Shamin Hotels Code of Ethics.
Work Environment: Work is generally performed in hotel guest rooms
and public areas or
in a hotel environment. Some office work is also required. This
position is a working supervisor position. Evenings, grave,
weekends and holidays most likely will be required.JB.0.00.LN
Keywords: Hilton Garden Inn Greenbelt, Catonsville , Front Desk Supervisor Full Time, Other , Greenbelt, Maryland
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