Administrative Coordinator

Company: Robert Half
Location: Blue Bell
Posted on: January 29, 2026

Job Description:

Job Description Job Description We are looking for a detail-oriented Registrar Coordinator to join our team in Blue Bell, Pennsylvania. In this hybrid role, you will provide essential support in managing academic and student records, registration processes, and graduation applications. This is a long-term contract position offering the opportunity to contribute to the smooth operation of university administrative functions. Responsibilities: • Handle the daily management of academic and student records, including processing grades, addressing withdrawals, and overseeing degree audits. • Ensure accurate enrollment reporting and resolve errors with external agencies such as the National Student Clearinghouse and the Pennsylvania Department of Education. • Coordinate graduation applications, communicate with prospective graduates, and process requests for replacement diplomas. • Set up registration processes, including managing waitlists, resolving prerequisite issues, and maintaining registration calendars. • Update and maintain content for registration webpages and the student portal. • Provide support for internal reporting needs and contribute to data accuracy within the student information system. • Address inquiries related to residency appeals, course substitutions, and overrides. • Facilitate communication with students regarding registration and academic processes. • Collaborate with other departments to ensure seamless administrative operations. • Participate in audits and reviews to ensure compliance with university policies and procedures. • At least 2 years of experience in university administrative roles, preferably in a registrar's office. • Proficiency in using student information systems and managing academic records. • Strong organizational skills with the ability to manage multiple tasks efficiently. • Excellent communication skills to interact with students, staff, and external agencies. • Familiarity with graduation application processes and enrollment reporting requirements. • Attention to detail and accuracy in handling sensitive academic information. • Ability to work effectively in a hybrid environment, with on-site presence Monday through Thursday. • Experience with calendar management, scheduling, and answering inbound calls.

Keywords: Robert Half, Catonsville , Administrative Coordinator, Administration, Clerical , Blue Bell, Maryland